Board Coordinator – ING – Amsterdam

ING

The Corporate Affairs team offers a unique working experience at the highest level within ING in a dynamic environment and a closely-knit team. In your role as Board coordinator, you have the opportunity to: (i) view how ING operates by being at the very heart of the organisation in a highly sensitive and confidential environment; (ii) expand your network on all levels within ING; (iii) develop yourself in multiple areas from organisational skills and event management to inter-personal skills. Together with your co-workers, you will primarily be responsible for supporting the Corporate Secretaries by coordinating the operational activities around the Supervisory Board and the Management Board which fall under the Corporate Affairs team. This role is for the period of one year after which an extension of this period will be discussed.

Responsibilities:

Your primary responsibility will be facilitating all aspects around the organisation of Supervisory Board and Management Board meetings which include, among others:

Supporting the Corporate Secretaries in the development of agendas, coordination of meeting logistics, distribution of minutes and other follow-ups

Assisting Supervisory Board members with travel arrangements, lodging and other board related requests, as needed

Coordination of and communication with (senior) stakeholders within ING to facilitate timely and high-quality information flow towards the corporate boards;

Diligent record keeping of relevant information

Maintaining a strong working relationship with the Executive Assistants of the Management Board

In addition, you will also engage in other activities, such as:

Preparing and maintaining an annual overview of board meetings and similar board-related events

Supporting the Corporate Secretary in the planning of the annual (international) Supervisory Board / Management Board business visit

Supporting the Company Secretary in the development and implementation of induction programmes for new corporate board members (if applicable during your assignment)

Contributing towards projects e.g. making an inventory of recurring board meeting topics, improving processes and innovation-based initiatives

Assisting the team on due diligence requests of internal and external stakeholders like the ECB

Required skills & experience

We are looking for a hands-on and enthusiastic addition to our team with a sense of humour and a passion for getting things done:

Strong communication, administrative and organisational skills

Organisational sensitivity and ability to work with confidential information in a discrete manner;

Solid inter-personable and (senior) stakeholder management skills

Flexible, can-do mentality and ability to multitask with an attention to detail, anticipate executive needs, and deliver on time

Good written and spoken English required

Proficiency in MS Office (Outlook, Teams, Word, Excel, PowerPoint) and affinity with other digital solutions;

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